technical instructions

Instructions to all participants

Here you can find instructions for using the conference platform. Questions to the presenters you can ask mainly via the chat. The moderator will select the questions and pass them on to the presenters.

General instruction to presenters

Please find in the table the time you will have for your presentation and the discussion afterwards, depending on what you will present (keynote, talk, poster, virtual excursion). For a smooth running of the conference we kindly ask you to send us the files of your presentation as back-up, your poster as pdf or your video as soon as possible, at the latest until 28th of February for posters, videos and virtual booths, and at the latest until 7th of March for talks.

Briefing & Test events

On the 2nd of March 2021 the test events with technical instructions are planned and will last one hour each. You can get familiar with our virtual platform and practice the technical procedures. Please note, that you must be registered to attend the test event. You can choose, if you want to participate the briefing in the morning or in the afternoon.

Morning, 2nd of March (CET)

10:00 – 11:00 am     I Speakers, Poster presenters, Workshops
11:00 – 12:00 am     I Moderators

Afternoon, 2nd of March (CET)

02:00 – 03:00 pm     II Speakers, Poster presenters, Workshops
03:00 – 04:00 pm     II Moderators
04:00 – 05:00 pm     Keynotes

Please be there on time! You do not need your final presentation.

Speaker instructions

We are looking forward to your oral presentation at the RRR2021 conference. The following guidelines will provide you with important information and instructions to prepare your presentation.

General Information

  • The conference will start with two keynotes each on day 1 and day 2 in plenary sessions. Your keynote presentation may not exceed 20 minutes. After your talk, there are 5 minutes left for discussion.
  • Parallel sessions last 60 minutes and contain usually 4 speakers. Your presentation may not exceed 10 minutes. After your talk, there are 5 minutes left for discussion. In some sessions we have planned poster presentations of 2 minutes each (see also poster presentation instructions). If there is still time left at the end of the session, the moderator can invite you for a panel discussion.
  • Each session will be accompanied by a moderator responsible for introducing the speakers and poster presenters, controlling the timing of the session, and facilitating questions.

Preparation

  • Please register as soon as possible, but at latest before 1st of March. Without a registration you are unfortunately not able to present.
  • All speakers are expected to produce a PowerPoint presentation.
  • We strongly recommend you prepare a live presentation. However, in case of uncertainties like unreliable internet connection you are invited to send us a pre-recorded talk. Instructions to produce it can be found here. In case of a pre-recorded presentation, we ask you to be available for discussions during the whole session.
  • If your PowerPoint presentation contains audio, video, or unusual files, you must inform the conference committee (info@rrr2021.com) in advance to ensure the necessary technical arrangements can be made.
  • We would like to have your back-up presentation in case of technical issues. Please send your presentation (PowerPoint or PDF) as soon as possible, but the latest by 7th of March to info@rrr2021.com.
  • Name your PowerPoint-file, using the code of your session in the detailed programme followed by your name. For example: session2.1_NoraKöhn.pdf
  • After the conference, we want to upload all the PowerPoint presentation on our website www.moorwissen.de. Please indicate when registering if you agree. Please note, that it is your responsibility to determine if and how you can use the images in your presentation without violating copyright. In case of modifications, please send us your modified Powerpoint PDF that is suitable for our website and name it like this (Session 2.1 Nora Köhn_Website).
  • The Speakers Tutorials can be found here. Please read them carefully.

Presentation day

  • Please, check the preliminary programme for the day and time of the session in which you are pitching. The online programme is regularly updated and contains details of all sessions and speakers.
  • Please read the Speakers Tutorials.
  • 15 minutes before your session starts, you will be expected in your session room (not the exhibition booth). Your moderator will give you the latest instructions.
  • Please make sure your audio and video settings work properly.
  • There is no need to upload your presentation slides, please simply share your screen with the other participants.
  • To keep the sessions running to schedule and allow questions from the audience it is important to keep the presentations within the allotted time. The moderator can cut your presentation if it over-runs the allotted time of 10 minutes.
  • Each session is also accompanied by a technical host who can assist you. Please, contact the technical host in the chat in case of technical questions.
  • Please respect the netiquette – if you are not speaking, please mute yourself to avoid any background noise.
  • If you still wish to continue the discussion after the session, the moderator can schedule in consultation with the technical host an extra session at 16:45 (day 1 & day 2) in the networking (open space) or at day 3 during the whole day. This session will be scheduled at the reception site of the virtual platform.

Instructions for poster presenters

We are looking forward to your poster presentation at the RRR2021 conference. In order to get the most attention for your poster, you will be able to:

  • provide a one-page poster in pdf, that will be displayed in your virtual exhibition booth,
  • promote your poster in a 2-minute pitch during the session,
  • participate live in discussion during your session,
  • and discuss your poster with the attendees in your exhibition booth. The following guidelines will provide you with important information and instructions to prepare your poster presentation.

General Information

  • We have planned poster pitches of two minutes each after the last talk in the session (see detailed programme).
  • The purpose of your poster pitch is to promote your poster and to invite the audience to discuss your poster in your virtual exhibition booth. Do not go to much in detail.
  • All poster pitches will be live, no pre-recorded pitches.
  • Each session will be accompanied by a moderator responsible for introducing the speakers & poster presenters, controlling the timing of the session, and facilitating questions.
  • During your poster pitch, the moderator will display your poster on the screen for the audience. You do not have to care about the technical stuff.
  • The moderator will cut your pitch after two minutes.
  • After your pitch you must be available for a (panel) discussion.

Poster requirements & Preparation

  • For your poster you are free to select shape and size, but we recommend for the online presentation to use the 16:9 format (widescreen) and a resolution of at least 300 dpi.
  • Please register as soon as possible, but at latest before 1st of March. Without a registration you are unfortunately not able to present.
  • All poster presenters should submit a one-page poster PDF. Please, send this to (info@rrr2021.com) as soon as possible, but the latest by 28th of February.
  • Name your poster file, using the code of your poster pitch in the programme followed by your name. For example: Poster_2.1.A_TobiasDahms.pdf
  • After the conference, we want to upload all posters on our website www.moorwissen.com. Please indicate when registering if you agree. Please note, that it is your responsibility to determine if and how you can use the images in your poster without violating copyright.

The poster in your virtual exhibition booth

  • Your poster will be displayed in your exhibition booth titled with the code of your poster pitch in the programme followed by your name. For example: Poster_2.1.A_TobiasDahms.pdf
  • Your virtual booth is the place where your poster will be discussed. Attendees can contact you face to face or in the chat for questions. You are also able to give a poster presentation for one or more interested persons.
  • Please read the tutorial for the virtual exhibition and inform yourself at the test event on the 2nd of march about the possibilities.

Day of the poster pitch

  • Please, check the preliminary programme for the day and time of the session in which you are pitching. The online programme is regularly updated and contains details of all sessions and speakers.
  • Please read the Speakers Tutorials.
  • 15 minutes before your session starts, you will be expected in your session room (not the exhibition booth). Your moderator will give you the latest instructions.
  • Please make sure your audio and video settings work properly.
  • There is no need to share your screen with the other attendees. The host will display your poster during your pitch.
  • To keep the sessions running to schedule and allow questions from the audience it is important to keep the pitch within the allotted time. The moderator will cut off your pitch after two minutes.
  • Each session is also accompanied by a technical host who can assist you. Please, contact the technical host in the chat in the case of technical questions.
  • Please respect the netiquette – if you are not speaking, please mute yourself to avoid any background noise.

Instructions for exhibitors

The utilization of peatland products and the development of adapted techniques are fundamental elements in the sustainable management of wet and rewetted peatlands. We are looking forward to the booth of your peatland related product, technique, or service in our exhibition hall. The following guidelines will provide you with important information and instructions to prepare your booth.

General Information

  • The expo vendor booth can be designed with pre-recorded videos, live video stream session, company logo and links to your website. In this link (youtube.com) you will find an example of the possibilities of your expo booth.
  • Your expo booth will be continually available for all the participants during the whole conference.
  • Your virtual booth is the place where your product, technique or service will be discussed. Participants can contact you face to face or in the chat for questions. You are also able to give a poster presentation for one or more interested persons.
  • Exhibitors will pay the usual registration fee.

Requirements & Preparation

  • All exhibitors should submit this template with the information to design your booth. Please, send this to (info@rrr2021.com) as soon as possible, but the latest by 25th of February.
  • Please register as soon as possible, but at latest before 1st of March. Without a registration you are unfortunately not able to present.
  • Please read the tutorial for the virtual exhibition and inform yourself at the test event on the 2nd of March.